This policy is valid from 04 August 2019.

Who we are

Inclusive Web Ltd is a UK company registered in England and Wales. The company’s website address is: Further company information is available in the footer of this page.

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact form

If you use the contact form on this website it will send your email, message, IP address and browser information by email to the site administrator.


For the purpose of emailing business contacts, the following data may be stored: name, title, position, institution, business email address and business phone number. Data is obtained through publicly available staff directories on institutional websites. Only those working in departments for which these services may be relevant will be contacted. You may opt out of receiving emails at any time, using the unsubscribe link at the end of each email.

Should you wish to request the removal or updating of this information, please use the contact form. If you request the removal of your data, only your email address will remain in the system, for the purpose of retaining your opt-out status, in order to prevent the delivery of any future emails to this address.


This website will log all search queries and if you are logged in it will include your user ID. It is not currently possible to disable the logging of user IDs, but if you request for your data to be removed the search logs attached to your account will also be deleted.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


This website uses Google Analytics data to enable improvements to the user interface, metadata and content. Your data is held indefinitely, unless you choose to have it deleted. Refer to the Google Analytics data security and privacy policy for further details. If you wish to prevent your data being collected by Google, you can install the Google Analytics Opt-out Browser Add-on.

If you wish to disable cookies, you may do so through your individual browser options. More detailed information about cookie management with specific web browsers can be found at the browsers’ respective websites.


Data you enter into this website’s survey tool is collected for the purposes of providing feedback to Inclusive Web Ltd staff and collecting information to develop business processes and products that align with client needs.

This includes any details you add in to the survey forms. No other identifying information is stored.

Who we share your data with

Personal data provided on this website will not be transferred to any other organisation.

Access to your personal information is limited to staff who have a legitimate need to see it for the purpose of carrying out the maintenance of this website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Contact information

Please contact the website administrators using the contact form in the first instance should you wish to request the removal of your data from this website, or if you have any questions.

Additional information

How we protect your data

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

What data breach procedures we have in place

We have established procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

What third parties we receive data from

We do not receive data from any third parties.

What automated decision making and/or profiling we do with user data

We do not undertake any automated decision making or profiling with the user data provided.



If you wish to complain about our use of personal data, please send an email with the details of your complaint using the contact form, so that we can look into the issue and respond to you.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) (the UK data protection regulator). For further information on your rights and how to complain to the ICO, please refer to the ICO website.

Updates to this policy

Please note, we are constantly reviewing how we process and protect data. Therefore, changes to our policy may occur at any time. We will endeavour to publicise any changes.